Your health record contains personal information about you and your health. State and federal law protects the confidentiality of this information. Protected Health Information (“PHI”) is information about you, including demographic information, that may identify you and that relates to your past, present or future physical or mental health or condition and related health care services. The confidentiality of alcohol and drug use resident records is specifically protected by Federal law and regulations. The confidentiality of mental health patient records is specifically protected by state law. Sabino Recovery is required to comply with these regulations and laws. This includes a prohibition, with very few exceptions, of informing anyone outside the facility that you admitted into a residential treatment program, or disclosing any information that identifies you as an alcohol or drug user and/or mental health resident. The violation of these laws or regulations by this facility is a crime. If you suspect a violation, you may file a report to the appropriate authorities in accordance with applicable law.
How We May Use and Disclose Health Information About You
- For Treatment. We may use medical and clinical information about you to provide you with treatment or services.
- For Payment. We may use and disclose medical information about you so that you can receive reimbursement for the treatment services provided to you. This will only be done with your authorization.
- For Health Care Operations. We may use and disclose your PHI for certain purposes in connection with the operation of our treatment program.
- Without Authorization. Applicable law also permits us to disclose information about you without your authorization in a limited number of other situations, such as with a court order. These situations are explained on the following pages.
- With Authorization. We must obtain written authorization from you for other uses and disclosures of your PHI.
Your Rights Regarding Your PHI. You have the following rights regarding PHI we maintain about you:
- Right of Access to Inspect and Copy. You have the right, which may be restricted in certain circumstances, to inspect and copy your PHI in order to make decisions about your care. Reasonable charges will be assessed for copies.
- Right to Amend. If you feel that the PHI we have about you is incorrect or incomplete, you may ask us to amend the information although we are not required to agree to the amendment.
- Right to an Accounting of Disclosures. You have the right to request an accounting of the disclosures that we make of your PHI.
- Right to Request Restrictions. You have the right to request a restriction or limitation on the use of your PHI for treatment, payment, or health care operations. We are not required to agree to your request.
- Right to Request Confidential Communication. You have the right to request that we communicate with you about medical and clinical matters in a certain way or at a certain location.
- Right to a Copy of this Notice. You have the right to a copy of this notice.
- Complaints. You have the right to file a complaint in writing to us or to the Secretary of Health and Human Services if you believe we have violated your privacy rights. We will not retaliate against you for filing a complaint.
If you have any questions about this Notice of Privacy Practices,
Please contact the Director of Compliance at Sabino Recovery
8505 E Ocotillo Drive; Tucson, AZ 85750
This Notice of Privacy Practices describes how we may use and disclose your protected health information (“PHI”) in accordance with all applicable law. It also describes your rights regarding how you may gain access to and control your PHI. We are required by law to maintain the privacy of PHI and to provide you with notice of our legal duties and privacy practices with respect to PHI. We are required to abide by the terms of this Notice of Privacy Practices. We reserve the right to change the terms of our Notice of Privacy Practices at any time. Any new Notice of Privacy Practices will be effective for all PHI that we maintain at that time. We will make available a revised Notice of Privacy Practices by posting a copy on our webpage.
Uses and Disclosures of PHI for Treatment, Payment and Health Care Operations
Treatment: Your PHI may be used and disclosed by your medical provider, therapist and other clinical staff who are involved in your care for the purpose of providing and managing your treatment services. This includes coordination of your health care with other health care providers or a referral to another provider for health care treatment. In addition, we may disclose your protected health information from time-to-time to another health care provider (e.g., a specialist or laboratory) who, at the request of the program, becomes involved in your care. Except for emergency services, we will not send your PHI to an outside health care provider who is caring for you unless you give us written authorization to do so.
Payment: Assistance in processing claims with your insurance company by providing you with a bill detailing the services and charges. We will not disclose your PHI without your written authorization in order for you to obtain payment for your health care services.
Healthcare Operations: To support the business activities of our program, we may use or disclose, your PHI. Activities include, but are not limited to, quality assessment activities, employee review activities, training of students, licensing, and conducting or arranging for other business activities, provided we have a written contract with the business that prohibits it from re-disclosing your PHI and requires it to safeguard the privacy of your PHI.
We may contact you to provide information to you about treatment alternatives or other health-related benefits and services that may be of interest to you.
Other Uses and Disclosures That Do Not Require Your Authorization
Required by Law: We may use or disclose your PHI to the extent that the use or disclosure is required by law or made in compliance with the law, and will be limited to the relevant requirements of the law. You will be notified, as required by law, of any such uses or disclosures. Under the law, we must make disclosures of your PHI to you upon your request. In addition, we must make disclosures to the Secretary of the Department of Health and Human Services for the purpose of investigating or determining our compliance with the requirements of the Privacy Rule.
Health Oversight: We may disclose PHI to a health oversight agency for activities authorized by law, such as audits, investigations, and inspections. Oversight agencies seeking this information include government agencies, licensing and accreditation agencies and organizations that provide financial assistance to the program (such as third-party payors) and peer review organizations performing utilization and quality control.
Medical Emergencies: We may use or disclose your PHI in a medical emergency situation to medical personnel only. Our staff will try to provide you a copy of this notice as soon as reasonably practicable after the resolution of the emergency.
Child & Elder Abuse or Neglect: We may disclose your PHI to a state or local agency that is authorized by law to receive reports of child abuse or neglect. However, the information we disclose is limited to only that information which is necessary to make the initial mandated report.
Deceased Residents: We may disclose PHI regarding deceased residents for the purpose of determining the cause of death, in connection with laws requiring the collection of death or other vital statistics, or permitting inquiry into the cause of death.
Criminal Activity on Program Premises/Against Program Personnel: We may disclose your PHI to law enforcement officials if you have committed a crime on program premises or against program personnel.
Court Order: We may disclose your PHI if the court issues an appropriate order and follows required procedures.
Public Safety: We may disclose PHI to avert a serious threat to health or safety, such as physical or mental injury being inflicted on you or someone else.
Uses and Disclosures of PHI With Your Written Authorization
Other uses and disclosures of your PHI will be made only with your written authorization. You may revoke an authorization at any time, unless the program or its staff has taken an action in reliance on the authorization of the use or disclosure you permitted.
Your Rights Regarding Your Protected Health Information
Your rights with respect to your protected health information are explained below. Any requests with respect to these rights must be in writing. A brief description of how you may exercise these rights is included.
You have the right to inspect and copy your Protected Health Information.
You may inspect and obtain a copy of PHI that is contained in a designated record set for as long as we maintain the record. Your request must be in writing. We may charge you a reasonable cost-based fee for the copies. We can deny you access to your PHI in certain circumstances. In some of those cases, you will have a right to appeal the denial of access. Please contact our Director of Compliance if you have questions about access to your clinical record.
You may have the right to request amendment of your Protected Health Information.
You may request, in writing, that we amend PHI that has been included in a designated record set. In certain cases, we may deny your request for an amendment. If we deny your request for amendment, you have the right to file a statement of disagreement with us. We may prepare a rebuttal to your statement and will provide you with a copy of it. Please contact our Director of Compliance if you have questions about amending your clinical record.
You have the right to receive an accounting of some types of Protected Health Information disclosures.
You may request an accounting of disclosures for a period of up to six years (excluding disclosures made to you, made for treatment purposes, made as a result of your authorization, and certain other disclosures). We may charge you a reasonable fee if you request more than one accounting in any 12-month period. Please contact our Director of Compliance if you have questions about accounting of disclosures.
You have a right to receive a paper copy of this notice.
You have the right to obtain a copy of this notice from us. Any questions should be directed to our Director of Compliance.
You have the right to request added restrictions on disclosures and uses of your Protected Health Information.
You have the right to ask us not to use or disclose any part of your PHI for treatment, payment or health care operations or to family members involved in your care. Your request for restrictions must be in writing and we are not required to agree to such restrictions. Please contact our Director of Compliance if you would like to request restrictions on the disclosure of your PHI.
You have a right to request confidential communications.
You have the right to request to receive confidential communications from us by alternative means or at an alternative location. We will accommodate reasonable, written requests. Please contact the Director of Compliance if you would like to make this request.
If you believe we have violated your privacy rights, you may file a complaint in writing to us by notifying our Director of Compliance in writing at 8505 E Ocotillo Drive; Tucson, AZ 85750 or at 520-749-0020. We will not retaliate against you for filing a complaint. You may also file a complaint with the Secretary of the U.S. Department of Health and Human Services as follows:
90 7th Street, Suite 4-10
San Francisco, CA 94103
The effective date of this Notice is August 10, 2015